Online Case Search - Public Access to Court Document Images

About the Program

Category: Information Technology (Best in Category)

Year: 2016

Miami-Dade Clerk of Courts implemented our in-house developed Online Case Search system in two phases in 2015, allowing for electronic court records and documents to be viewed by the public, Bar and governmental agencies free of charge 24/7. Constituents are now able to search for, view and print electronic court documents from their own home or office. Public access needs versus privacy issues were carefully programmed into the system in accordance with Florida Supreme Court administrative orders. The system was developed to allow for dynamic viewing and printing of information and to transition previously registered users to utilize a system which is role-based with secured access to documents. This included the acceptance and online processing of notarized access agreements and a new self-registration process. Methodical conversion processes required development of extensive communications plans to make a smooth transition for previously registered users. Miami-Dade Clerk of Courts has demonstrated benefits to the community in reduced impacts to air quality given the need for fewer cars required to drive to local courthouses, and reduced public wait-times due to a reduction in the number of people waiting in-line. This was substantiated by the millionth document viewed on-line occurring after 2 months in operation!