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Using and Sharing Data
Using and sharing data to provide the appropriate response to high utilizers’ needs is challenging work, but results in meaningful outcomes for individuals, families and the community. Effective use of data can also reduce the number of individuals held in jail pretrial simply because they cannot afford bail, reduce recidivism and help develop better programs for individuals with mental health and substance use disorders. Creating a network for information sharing and engaging in effective planning and coordination is critical to building a consensus around what data can and will be shared. Key stakeholders must understand the legal framework for information sharing to design and implement effective criminal justice, health and human service collaborations. Staff must be trained to respond to questions about the purpose and limits of data sharing.
Disclaimer: These resources are provided for informational purposes only and do not constitute legal advice. Any questions about HIPAA, 42 CFR Part 2 or other federal, state and local policies and regulations should be directed to legal counsel.
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Blog
Key to reducing incarceration of people with mental illness
Momentum is growing in efforts to reduce the number of people with mental illness in jails. -
Reports & Toolkits
Data-Driven Justice: A Playbook for Developing a System of Diversion for Frequent Utilizers
The Data-Driven Justice (DDJ) Playbook outlines five key elements communities can take when building a system that diverts frequent utilizers from courts and jails to appropriate treatment and services in the community that can provide long-term stability to individuals’ health and social circumstances. -
County Examples & Solutions
Key Elements of Data Sharing Agreements
Developed by the National Neighborhood Indicators Partnership (NNIP) as part of the lessons it has learned by working at the local-level to develop data systems that can monitor the education, health, housing, economic opportunity and public safety conditions of small communities, this resource identifies the common elements of data sharing agre -
County Examples & Solutions
Data Use Agreement: An Example from King County, Wash.
This data use agreement (DUA) is between the King County Mental Health, Chemical Abuse and Dependency Services Division and a data receipent for the use of a limited data set (LDS). -
Workshop
Sharing Health Data Across Systems to Coordinate Care and Deliver Services
In each county, there is a small population of residents with complex health and social needs that are difficult to meet without coordinating services and supports across systems and providers. -
Reports & Toolkits
Team Planning for Data-Driven Justice
This workbook—including team exercises, worksheets and action plan template—is designed to guide communities through the development of their strategies to share data across systems. Teams are encouraged to work through the exercises first, followed by the worksheets and then the action plan. -
County Examples & Solutions
Information Sharing MOU: An Example from Gila County, Ariz.
This MOU is between the Gila County Jail and the Regional Behavioral Health Authority (RBHA), which is contracted to coordinate the delivery of behavioral health and acute care services for the county. -
County Examples & Solutions
Business Associate Agreement: An Example from Johnson County, Kan.
This Business Associate Agreement (BAA) is between the county’s Automated Information Mapping System (AIMS) and the county’s human services department. In this example, the human services department is the business associate. -
County Examples & Solutions
Confidentiality Agreement: An Example from Johnson County, Kan.
This confidentiality agreement is between the county and county employees who access My Resource Connection, an information system with client records. The agreement provides instruction on how to communicate with other departments about mutual clients and the types of information that can be shared with other service providers. -
County Examples & Solutions
Sample Business Associate Agreement Provisions
Developed by the U.S. Department of Health and Human Services, these provisions provide sample language for Business Associate Agreements (BAAs), including permitted uses and disclosures of Protected Health Information (PHI). -
County Examples & Solutions
Covered Entity Guidance: A Tool from the U.S. Department of Health and Human Services
This tool was developed by the U.S. Department of Health and Human Services to help determine if a person, business or government agency is a covered entity under the Health Insurance Portability and Accountability Act (HIPAA).
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