Purchasing eSignature Project

About the Program

Category: County Administration and Management (Best in Category)

Year: 2016

In February of 2015, Oakland County Purchasing implemented an eSignature program for all procurement documents. The intent of this program was to reduce the length of time needed to obtain signatures on a purchase order, contract, or amendment, and to be able to track the advancement of that document throughout the signature process until complete. Using the newest technology, along with a redesign of the current signature process, the Purchasing Unit has increased efficiency with finalizing procurement documents, while also reducing postage and supply expenditures. Every document is retained within the secure eSignature program for staff to provide instant feedback to the vendor or requesting department through an audit history report and content management system.