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2021 Voting Credentials

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  • Document

    2021 Voting Credentials

    • Voting Credentials
    • Election Process
    • FAQs
    • Appoint Your Delegate
    https://youtu.be/iZ8MUOIshmI

    NACo’s 2021 annual business meeting and election will be held virtually and in-person at the Gaylord National Resort & Convention Center in Prince George's County, Md. on Monday, July 12, tentatively at 1 p.m. EDT.

    Since the 2021 Annual Conference is a hybrid event, designated voting delegates will cast their votes in-person or virtually using an online/mobile solution. Virtual participants will be able to view the meeting in real time.

    • Voting credentials verify a member county, parish, or borough’s eligibility to vote and the number of votes they can cast at the annual business meeting. To be eligible to vote, NACo members are required to:
      • Register for the 2021 Annual Conference (regardless of in-person or virtual participation)
      • Pay 2021 NACo membership dues in full, and
      • Designate the voting delegate(s) for the county by 5 p.m. EDT on Friday, July 9 to allow the Credentials Committee and staff to prepare for the first-ever hybrid business meeting.
    • To facilitate the hybrid voting process, NACo members are encouraged to authorize only one voting delegate per county and must also provide the cell phone number of the voting delegate. Designate your county's primary voting delegate by using this link to the voting credentials portal.
    • Voting delegates and proxies decide all business, motions and the election of officers during the annual business meeting.

    Proxy Voting

    • If a member county would like to proxy their vote, they may authorize another member county in the same state to cast proxy votes for the county or their state association president or president's designee.
    • For non-attending counties, the county must still comply with the registration requirements, including payment of the registration fee, and complete the voting credentials process, including designating its delegate for proxy voting.
    • It is important to note that any changes to a county’s designee (including proxy voter) must be completed by Sunday, July 11, 2021 at 5 p.m. EDT. Update your primary voting delegate or procy voter with this link to the credentials portal.

    Eligible Vote Totals

    • A county’s vote total is determined by the amount of dues paid, and dues are based on the population of the 2010 census.
    • Every county receives one vote and is allotted an additional vote for each $1,200 paid in dues.
      • Counties with dues of $450 to $1,199 receive one vote.
      • Counties with dues of $1,200 to $2,399 receive two votes.
      • Counties with dues of $2,400 to $3,599 receive three votes, and so on.
      • The maximum number of votes a county can receive is 51.
    • If you would like more details about voting credentials and the elections process, please go to NACo.org/Governance or by emailing credentials@naco.org.

    Election Process

    • Voting delegates and proxies decide all business, motions, and the election of officers during the annual business meeting (Article X, Section 6).
    • To accommodate both in-person and virtual delegates, we will use the Election Buddy electronic voting tool.
      • NACo will host virtual training and sample voting sessions for delegates and proxies prior to the conference.
      • Prior to the annual business meeting, delegates and proxies will receive a link via text and email to enter the Election Buddy voting platform.
      • For roll call votes, the presiding officer, NACo President Gary Moore, will announce that voting will begin and continue for a specific duration of time.
      • Voting delegates and proxies will enter their votes through their cell phones, computers, tablets, or any other device with a web browser connected to the internet.
      • Once voting is completed, the tally clerk will review and confirm the recorded votes for consistency with the number of credentialed votes per state.
      • Each state’s vote totals will then be communicated to a designated representative from each state, typically designated by the state association(s).
      • The reading clerk and Nominating Committee chair will announce randomized states, and state representatives will announce the votes from their states.
      • The tally clerk will confirm accuracy of the reported votes and the running vote totals will be displayed for everyone to see.
    • According to the bylaws (Article X, Section 6), in any roll call vote for the election of an officer where no candidate receives a majority* of the vote, the candidate with the lowest vote total shall be removed from the ballot and another roll call vote shall be held with the remaining candidates.
      • In case there is a tie for the lowest vote, then no one would be dropped, and another ballot shall be taken.
      • If there are more than three candidates on the ballot and after that ballot there is still a tie, then both candidates with the lowest votes will be dropped.
      • If there are only three candidates, then no one will be dropped, and voting will continue until either there is not a tie or until any ballot in which a candidate receives a majority of the vote.

    * Majority vote is defined as more than half of the votes cast.

    Questions?​

    Email credentials@naco.org for more information about the voting credentials process.

    Frequently Asked Questions

    What are voting credentials?

    Voting credentials attest to a county’s eligibility to vote. Credentials contain information on the number of votes a county is eligible to cast and the identity of the delegate(s) who are authorized to cast those votes.

    On what issues or for which candidates do counties/parishes/boroughs vote?

    Counties vote on proposed amendments to association bylaws, the national policy agenda and elect NACo officers for the coming year. The second vice president is typically the only contested position.

    How do I confirm my county is eligible to vote?

    A county must be a NACo member “in good standing” in order to vote. “Good standing” is defined as having:

    1. 2021 NACo membership dues paid in full prior to the annual business meeting
    2. at least one individual from the county registered for the Annual Conference, and
    3. appointed a voting delegate(s).

    What is a voting delegate?

    A voting delegate is someone authorized by your county to cast the county’s votes at the hybrid annual business meeting.

    Who may be a voting delegate?

    Any elected or appointed official or staff member from your county/parish/borough may be a voting delegate. The voting delegate can be appointed by your Chief Elected Official (CEO) or a registered delegate for the conference with this link to the voting credentials portal.

    How can a voting delegate become credentialed?

    Individuals from NACo member counties can designate themselves as a voting delegate when registering online for the Annual Conference. Additionally, member county chief elected officials and clerks to the county board can appoint a voting delegate. Designate your county's primary voting delegate by using this link to the voting credentials portal. Paper voting credential forms will not be mailed to member counties, but can be accessed electronically with this link.

    What is the deadline for appointing a voting delegate?

    We highly recommend appointing your county’s voting delegate prior to Friday, July 9, 2021 so your delegate can participate in training webinars and practice ballots prior to the annual business meeting.

    The final deadline for appointing a voting delegate is Sunday, July 11, 2021 at 5 P.M. EDT.

    How does NACo determine the number of votes each county receives?

    The number of votes is determined by the amount of dues a county pays. Dues are based on the population of the 2010 census. All counties are entitled to at least one vote. Members with more than $1,199 in dues are entitled to one additional vote for each additional $1,200 in dues or fraction thereof paid.

    • Counties with dues of $450 to $1,199 receive one vote
    • Counties with dues of $1,200 to $2,399 receive two votes, and so on
    • The maximum number of votes a county can receive is 51

    When does the voting take place?

    This year’s voting will take place in-person and virtually on Monday, July 12, 2021, tentatively at 1:00 p.m. EDT at NACo’s 2021 annual business meeting. Visit NACo.org/Annual to view the current schedule of events.

    Does the voting delegate have to attend in-person?

    No, the county’s voting delegate can participate and cast their vote(s) in-person or virtually.

    How does the voting occur?

    Voting will take place virtually for both in-person and virtual voting delegates using the Election Buddy electronic voting tool. To facilitate the 2021 hybrid annual business meeting, voting delegates will be required to provide their cell phone number to receive their ballot and in case NACo staff needs to contact delegates during the business meeting.

    Will voting delegates receive training on using Election Buddy to cast their ballot?

    Yes, NACo will hold webinars and test ballots for registered delegates prior to the annual business meeting. Real time support will be provided on-site for in-person delegates and through a hotline for virtual delegates.

    Can more than one voting delegate cast their county’s vote at the NACo 2021 Annual Business Meeting?

    Due to the hybrid nature of the conference, we highly recommend appointing one voting delegate per county. That individual should be the one who:

    1. plans to participate in the annual business meeting in-person or virtually, and;
    2. will cast the county’s vote(s).

    My county has 10 votes. Can we divide or share our votes?

    The vote allocation is up to your county. NACo has no rule on how counties decide to allocate their votes and is not involved in the decision. Counties may split their votes amongst the second vice president candidates, but fractions of a whole vote are not permitted.

    If my county registers for the Annual Conference and no one can attend, can we assign a proxy voter?

    Yes, counties can proxy their votes to another member county in their state or to their state association. Voting delegates can assign a proxy while completing the credentials process while registering online for the conference. Designate your county's primary voting delegate by using this link to the voting credentials portal.

    Proxy voters or any changes to a county’s appointed delegate must be completed by Sunday, July 11 by 5 p.m. EDT.

    What happens if our county’s voting delegate cannot attend the Annual Business Meeting? Do my county’s votes automatically go to the state association?

    No. If the assigned voting delegate does not attend the meeting and the county did not proxy those votes to the state association, those votes will NOT be cast by the state association on their behalf.

    If the voting delegate cannot attend the annual business meeting, the county must assign another delegate or proxy their votes by Sunday, July 11 by 5 p.m. EDT. If the county does not assign a proxy for votes and their voting delegate does not participate in the meeting, their votes will not be cast.

    If my county will not participate in this year’s Annual Conference, can we still vote?

    Per NACo’s bylaws, nonattending counties can only have their ballots cast if:

    1. they pay the conference registration fee within 72 hours of the start of the conference, and;
    2. assign a proxy voter.

    What happens if there is a dispute over the voting process?

    It is rare, but sometimes irregularities occur with how votes are cast or tallied or how the credentialing process is conducted. As a safeguard, elections of officers may be challenged during the NACo annual business meeting. Challenges are allowed under two circumstances:

    1. A voting delegate may challenge the vote for their state, and their state only.
    2. A candidate running to become a NACo officer may challenge the vote of any state.

    At the beginning of the annual business meeting, the Credentials Committee chair will report the total number of credentialed votes, including per state, and move to approve the certified report. This is the point during the business meeting that any state designee or credentialed member may raise any objection or question related to the credentials process and confirm or challenge the accuracy of the overall total, including state and county allocations, as certified by the Credentials Committee.

    If a challenge is made, the NACo Credentials Committee will conduct an audit of the votes cast in the state of the challenge.

    For questions, please email credentials@naco.org.

    Voting Credentials Election Process FAQs
    2021-05-05
    Document
    2021-06-03
https://youtu.be/iZ8MUOIshmI

NACo’s 2021 annual business meeting and election will be held virtually and in-person at the Gaylord National Resort & Convention Center in Prince George's County, Md. on Monday, July 12, tentatively at 1 p.m. EDT.

Since the 2021 Annual Conference is a hybrid event, designated voting delegates will cast their votes in-person or virtually using an online/mobile solution. Virtual participants will be able to view the meeting in real time.

  • Voting credentials verify a member county, parish, or borough’s eligibility to vote and the number of votes they can cast at the annual business meeting. To be eligible to vote, NACo members are required to:
    • Register for the 2021 Annual Conference (regardless of in-person or virtual participation)
    • Pay 2021 NACo membership dues in full, and
    • Designate the voting delegate(s) for the county by 5 p.m. EDT on Friday, July 9 to allow the Credentials Committee and staff to prepare for the first-ever hybrid business meeting.
  • To facilitate the hybrid voting process, NACo members are encouraged to authorize only one voting delegate per county and must also provide the cell phone number of the voting delegate. Designate your county's primary voting delegate by using this link to the voting credentials portal.
  • Voting delegates and proxies decide all business, motions and the election of officers during the annual business meeting.

Proxy Voting

  • If a member county would like to proxy their vote, they may authorize another member county in the same state to cast proxy votes for the county or their state association president or president's designee.
  • For non-attending counties, the county must still comply with the registration requirements, including payment of the registration fee, and complete the voting credentials process, including designating its delegate for proxy voting.
  • It is important to note that any changes to a county’s designee (including proxy voter) must be completed by Sunday, July 11, 2021 at 5 p.m. EDT. Update your primary voting delegate or procy voter with this link to the credentials portal.

Eligible Vote Totals

  • A county’s vote total is determined by the amount of dues paid, and dues are based on the population of the 2010 census.
  • Every county receives one vote and is allotted an additional vote for each $1,200 paid in dues.
    • Counties with dues of $450 to $1,199 receive one vote.
    • Counties with dues of $1,200 to $2,399 receive two votes.
    • Counties with dues of $2,400 to $3,599 receive three votes, and so on.
    • The maximum number of votes a county can receive is 51.

Election Process

  • Voting delegates and proxies decide all business, motions, and the election of officers during the annual business meeting (Article X, Section 6).
  • To accommodate both in-person and virtual delegates, we will use the Election Buddy electronic voting tool.
    • NACo will host virtual training and sample voting sessions for delegates and proxies prior to the conference.
    • Prior to the annual business meeting, delegates and proxies will receive a link via text and email to enter the Election Buddy voting platform.
    • For roll call votes, the presiding officer, NACo President Gary Moore, will announce that voting will begin and continue for a specific duration of time.
    • Voting delegates and proxies will enter their votes through their cell phones, computers, tablets, or any other device with a web browser connected to the internet.
    • Once voting is completed, the tally clerk will review and confirm the recorded votes for consistency with the number of credentialed votes per state.
    • Each state’s vote totals will then be communicated to a designated representative from each state, typically designated by the state association(s).
    • The reading clerk and Nominating Committee chair will announce randomized states, and state representatives will announce the votes from their states.
    • The tally clerk will confirm accuracy of the reported votes and the running vote totals will be displayed for everyone to see.
  • According to the bylaws (Article X, Section 6), in any roll call vote for the election of an officer where no candidate receives a majority* of the vote, the candidate with the lowest vote total shall be removed from the ballot and another roll call vote shall be held with the remaining candidates.
    • In case there is a tie for the lowest vote, then no one would be dropped, and another ballot shall be taken.
    • If there are more than three candidates on the ballot and after that ballot there is still a tie, then both candidates with the lowest votes will be dropped.
    • If there are only three candidates, then no one will be dropped, and voting will continue until either there is not a tie or until any ballot in which a candidate receives a majority of the vote.

* Majority vote is defined as more than half of the votes cast.

Questions?​

Email credentials@naco.org for more information about the voting credentials process.

Frequently Asked Questions

What are voting credentials?

Voting credentials attest to a county’s eligibility to vote. Credentials contain information on the number of votes a county is eligible to cast and the identity of the delegate(s) who are authorized to cast those votes.

On what issues or for which candidates do counties/parishes/boroughs vote?

Counties vote on proposed amendments to association bylaws, the national policy agenda and elect NACo officers for the coming year. The second vice president is typically the only contested position.

How do I confirm my county is eligible to vote?

A county must be a NACo member “in good standing” in order to vote. “Good standing” is defined as having:

  1. 2021 NACo membership dues paid in full prior to the annual business meeting
  2. at least one individual from the county registered for the Annual Conference, and
  3. appointed a voting delegate(s).

What is a voting delegate?

A voting delegate is someone authorized by your county to cast the county’s votes at the hybrid annual business meeting.

Who may be a voting delegate?

Any elected or appointed official or staff member from your county/parish/borough may be a voting delegate. The voting delegate can be appointed by your Chief Elected Official (CEO) or a registered delegate for the conference with this link to the voting credentials portal.

How can a voting delegate become credentialed?

Individuals from NACo member counties can designate themselves as a voting delegate when registering online for the Annual Conference. Additionally, member county chief elected officials and clerks to the county board can appoint a voting delegate. Designate your county's primary voting delegate by using this link to the voting credentials portal. Paper voting credential forms will not be mailed to member counties, but can be accessed electronically with this link.

What is the deadline for appointing a voting delegate?

We highly recommend appointing your county’s voting delegate prior to Friday, July 9, 2021 so your delegate can participate in training webinars and practice ballots prior to the annual business meeting.

The final deadline for appointing a voting delegate is Sunday, July 11, 2021 at 5 P.M. EDT.

How does NACo determine the number of votes each county receives?

The number of votes is determined by the amount of dues a county pays. Dues are based on the population of the 2010 census. All counties are entitled to at least one vote. Members with more than $1,199 in dues are entitled to one additional vote for each additional $1,200 in dues or fraction thereof paid.

  • Counties with dues of $450 to $1,199 receive one vote
  • Counties with dues of $1,200 to $2,399 receive two votes, and so on
  • The maximum number of votes a county can receive is 51

When does the voting take place?

This year’s voting will take place in-person and virtually on Monday, July 12, 2021, tentatively at 1:00 p.m. EDT at NACo’s 2021 annual business meeting. Visit NACo.org/Annual to view the current schedule of events.

Does the voting delegate have to attend in-person?

No, the county’s voting delegate can participate and cast their vote(s) in-person or virtually.

How does the voting occur?

Voting will take place virtually for both in-person and virtual voting delegates using the Election Buddy electronic voting tool. To facilitate the 2021 hybrid annual business meeting, voting delegates will be required to provide their cell phone number to receive their ballot and in case NACo staff needs to contact delegates during the business meeting.

Will voting delegates receive training on using Election Buddy to cast their ballot?

Yes, NACo will hold webinars and test ballots for registered delegates prior to the annual business meeting. Real time support will be provided on-site for in-person delegates and through a hotline for virtual delegates.

Can more than one voting delegate cast their county’s vote at the NACo 2021 Annual Business Meeting?

Due to the hybrid nature of the conference, we highly recommend appointing one voting delegate per county. That individual should be the one who:

  1. plans to participate in the annual business meeting in-person or virtually, and;
  2. will cast the county’s vote(s).

My county has 10 votes. Can we divide or share our votes?

The vote allocation is up to your county. NACo has no rule on how counties decide to allocate their votes and is not involved in the decision. Counties may split their votes amongst the second vice president candidates, but fractions of a whole vote are not permitted.

If my county registers for the Annual Conference and no one can attend, can we assign a proxy voter?

Yes, counties can proxy their votes to another member county in their state or to their state association. Voting delegates can assign a proxy while completing the credentials process while registering online for the conference. Designate your county's primary voting delegate by using this link to the voting credentials portal.

Proxy voters or any changes to a county’s appointed delegate must be completed by Sunday, July 11 by 5 p.m. EDT.

What happens if our county’s voting delegate cannot attend the Annual Business Meeting? Do my county’s votes automatically go to the state association?

No. If the assigned voting delegate does not attend the meeting and the county did not proxy those votes to the state association, those votes will NOT be cast by the state association on their behalf.

If the voting delegate cannot attend the annual business meeting, the county must assign another delegate or proxy their votes by Sunday, July 11 by 5 p.m. EDT. If the county does not assign a proxy for votes and their voting delegate does not participate in the meeting, their votes will not be cast.

If my county will not participate in this year’s Annual Conference, can we still vote?

Per NACo’s bylaws, nonattending counties can only have their ballots cast if:

  1. they pay the conference registration fee within 72 hours of the start of the conference, and;
  2. assign a proxy voter.

What happens if there is a dispute over the voting process?

It is rare, but sometimes irregularities occur with how votes are cast or tallied or how the credentialing process is conducted. As a safeguard, elections of officers may be challenged during the NACo annual business meeting. Challenges are allowed under two circumstances:

  1. A voting delegate may challenge the vote for their state, and their state only.
  2. A candidate running to become a NACo officer may challenge the vote of any state.

At the beginning of the annual business meeting, the Credentials Committee chair will report the total number of credentialed votes, including per state, and move to approve the certified report. This is the point during the business meeting that any state designee or credentialed member may raise any objection or question related to the credentials process and confirm or challenge the accuracy of the overall total, including state and county allocations, as certified by the Credentials Committee.

If a challenge is made, the NACo Credentials Committee will conduct an audit of the votes cast in the state of the challenge.

For questions, please email credentials@naco.org.

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