Register of Deeds Electronic Entry book

About the Program

Category: Information Technology (Best in Category)

Year: 2009

The Register of Deeds office created an Electronic Entry Book to show the date and time of all documents received in the office even if they have not been completely processed for recording. Having the name of the first Grantor and the first Grantee indexed prior to imaging allows searches to be made by the public for certain documents that have not yet been officially recorded. The entire day’s incoming mail, hand-deliveries, Fed-Ex and overnight deliveries will appear in that specific day’s entries in the Electronic Entry Book. The Entry Book will allow the viewing of each document in its entirety from the time it is imaged into the system until the document is processed for recording or rejected for failure to meet recording requirements. It is this time span where fraud may occur without an entry book system. Being able to review everything that is being submitted to the Register’s Office within a certain time span is crucial to the recording companies.