Parchment: The eTranscript and Credential-management Solution

About the Program

Category: Information Technology (Best in Category)

Year: 2016

In fall 2015, Henrico County Public Schools launched a pilot program at J.R. Tucker High School for a product called Parchment, a software program that helps schools manage student transcripts and credentials. Parchment is a digital exchange system for transcripts, diplomas, certifications and verifications. It is an innovative tool that links students and school counseling offices with educational/work institutions in one online program. It aims to replace the manual process of processing student transcript and credential requests with an online solution. The goal is to eliminate the need for paper and time-intensive tracking while expediting the delivery of documents. It also contains reporting tools. The benefits include the ability to request, process, send and receive vital documents through one portal. Henrico Schools formed a project partnership with the Virginia Department of Education, which is funding the project through a grant. The new system provides a cost savings of $1.31 per transaction and a time savings of 15 minutes for each request. With a documented 907 requests so far this year, the cost savings is $1,188.17 and a time savings of 226.75 hours.