Fixed Assests Tracking System

About the Program

Category: Information Technology (Best in Category)

Year: 2011

The Fixed Asset Tracking system monitors and tracks assets purchased by the Recorder’s office. Assets range from laptops used for travel to vote tabulation machines residing in polling places. A wide range of information is tracked beginning with the purchase request and ending with disposal of the equipment. Throughout the asset’s lifecycle, information is recorded about its location, purchasing, and maintenance. The system uses an Intranet application for data maintenance, reporting, and asset tag printing. The asset tags contain a unique number that identifies the equipment in the system and is permanently affixed to the asset. Wireless handheld devices connected via cellular data networks are used for data entry and tracking. These handheld units use Geographical Positioning System (GPS) technology to track and record the location of equipment. Assets are tracked whenever they are moved within the county including the elections warehouse, Recorder’s Offices, offsite storage facilities, delivery trucks, and polling places. Reports are produced detailing asset location, maintenance activity, offside storage inventory, purchasing, and vendor performance.